Letters

The Letters function is a method for generating various letters or files to used used for mail merges in an external word processing system such as Microsoft Word or Corel WordPerfect.

Frequency: This process can be run at anytime.

	(See description below)
	(Click here to link to instructions for creating an External Mail Merge)

 Create System Letters

The Create System Letters function is a method for generating letters and even labels.  

Frequency: This function can be run at anytime.

 1. From the Main menu click Letters:

 2. Move the mouse over Create System Letters and click this option:

3. The following options appear:

4. To create Notifications for those debtors submitted for Setoff (tax refunds) click this option:

• A default list of All Debtors in Last Name order appears:

• To change, choose another of the selections:

• Choose one of the four sort orders which lists the selected group in the order selected:

• To initiate the selection and the particular order, click
• An example of All Debtors in SSN order:

• Once the desired group is selected, click

• The first merged letter appears on the screen:

Note: the text of this letter CANNOT be modified by the user. The Attorney for the South Carolina Association of Counties has authorized this format and its contents.

• There are several options:

Option	Description
Print	Prints ALL merged recipients
Test Print	Prints the first 5 merged recipients
Reprint	Prints merged recipients from the one displayed until the end
Search	Allows for a specific SSN to be searched
Print Labels	Prints mailing labels for ALL merged recipients in Avery 3 across, 11 down
Exit	Terminates the Print of the Merged Recipients
	Go to the first recipient
	Backwards one recipient
	Forward one recipient
	Advance to the last recipient

• Click to return

5. To create Notifications for those debtors submitted for GEAR (wage garnishment) click this option:

• The process is the same as for the Setoff letters explained above

6. To create Notifications for those debtors that have been already setoff whether Setoff or GEAR debts, click this option:

• The dates of the setoffs occurring during the year are displayed by clicking the down arrow

• Highlight the desired date and click to display all debtors in that particular setoff file:

• Once the desired group is selected, click

• The first merged letter appears on the screen:

 PLEASE NOTE:  To create a customized letter, please Go to Create External Mail Merge.