INITIAL LOAD FILES

Initial Load Verification Report – a report of the details for the current initial load file along with the details of the previous year’s file submission.  This gives the entity assurance that they did not submit the same file as the previous year.  This report is sent via electronic mail and requires a reply from the entity that it is valid and may be loaded and subsequently submitted to the Department of Revenue. 

A Sample Initial Load Verification Report:

Initial Load Error Report – a report listing the errors with any debtor transactions.  This report is only accessible via the Web Browser at https://scac.setoff.org as it has SSNs and would not be secure if sent via electronic mail. 

 A Sample Initial Load Verification Error Report:

For the initial loads, county participants have the opportunity to correct errors and resubmit data files within the deadlines (see dates to note).  SCAC will work with entities until the data is ready to submit to SCDOR.

ADJUSTMENT FILES

IMPORTANT:  ADJUSTMENT FILES SHOULD BE SENT TO SCAC, DAILY IF NECESSARY, TO AVOID POSSIBLE REFUNDS. 

Adjustment Verification Report – a report of the detail information of an adjustment file sent from the entity.  Provides totals and any errors so entities can verify the information is correct.  This report is only accessible via the Web Browser. 

 A Sample Adjustment Verification Report:
 

This report is sent via electronic mail and does not require a reply from the entity that it is valid.  SCAC will load the adjustment file and subsequently submit the file to the Department of Revenue before the next match is run.  However, county participants are encouraged to carefully review the verification report and make any necessary corrections and resubmit the changes to SCAC as quickly as possible to help avoid refunds.